Cave B Resort Wedding Policies
Food & Beverage
All food and beverage, with the exception of the wedding cake, must be provided by the inn. A customary taxable 20% service charge and Washington State sales tax will be added to the final balance for all food and beverage. Food prices are based on a minimum number of guests and food minimums range from $62 to $82 per guest depending on menu selection, excluding beverages, tax and service charge.
The Cave B Resort offers a tasteful and diverse selection of Cave B Estate wines from our cellar, as well as liquors and beer for your reception. An average bar estimate is $21 to $35 per guest, depending upon the selection of beverages served. To complement the bar service, we offer a complimentary selection of non-alcoholic beverages such as soft drinks, lemonade or iced tea.
Flowers and large rental items may be delivered to the Inn prior to your function. Smaller items such as place cards and favors (no glitter or confetti, please) may also be brought to your Sales/Catering Manager in advance at an agreed upon time. You are welcome to decorate the venues as you would like, without the use of nails or staples. Votive type candles may be used in all venues, however we recommend battery operated candles for outdoor events in case there is a breeze. All decorations and personal items will be cleaned up by the Cave B staff and stored securely overnight for you to pick up at your convenience the following morning. We ask that you do a careful ‘sweep’ to ensure you have collected all of your belongings, as we cannot be responsible for any items left behind.
We offer ample time prior to all events. In consideration of guests in sleeping rooms, setup for afternoon events at the Pond. Piazza or Cavern Theater may not begin until after 10 am.
Photographs may be taken in any of the outside public areas at any time, with exception of the wine production facilities. Please ask your Sales/Catering Manager for advice on the many diverse and beautiful photographic opportunities. You are welcome to begin photographs on property prior to your event. The hotel lobby and fireplace may be used for uncomplicated shots only. We do not allow backdrops, photographic umbrellas, or loose electrical cords in these areas. Public areas must remain open and free of obstacles for inn guests.
We welcome bands and DJ Background music in all of our event venues. In consideration of Inn guests, all music will be controlled at the discretion of Inn management.
Cave B Resort will provide discounted rates for up to 30 rooms and 25 Yurts (during the Yurts’ open season of April-October) for your wedding guests. Our sales manager can review rates related to your wedding date.
Reservations can be arranged as a “call in” basis and will be subject to availability of room types. One nights’ room and tax will be charged to the individual at the time of making the reservation. Unclaimed rooms will be returned to general availability 60 days prior to the wedding. Standard 7 day cancellation charges apply.
A rooming list may be prepared and submitted not less than 45 days prior to your wedding. Specific room types can be assigned to your guest list. Rooms cannot be cancelled after the 45 day cut off date. This method ensures that your closest wedding party or family members get the best accommodations. Buy out considerations are negotiated on a case by case basis. Your sales manager will be happy to discuss rates and details of a “buy out.”
Reservations & Booking Fees
In order to reserve your event date, a $1000 non-refundable booking fee and a credit card number must be on file. Your credit card will be held on file for any additional balance at the conclusion of the event. The booking fee will be applied to your final catering bill. Payment of the total estimated bill is due 10 days prior to your event. In the case of overpayment, a refund will be sent to you promptly.
Special Property Considerations
Cave B Resort is fortunate to be located in one of the most beautiful locations in the state of Washington. As most of our events take advantage of our outdoor space, we ask that you consider the climate, specifically the hot temperatures (type of wedding cake, groom attire, etc.) and random high winds that are a part of Cave B Resort. Your Catering Manager will go over a backup plan that will be in place for your event if need be.
Please note that Cave B Resort is next door to the Gorge Amphitheater. Concerts do take place on certain weekends during the summer season and the entertainment calendar is not always known at the time of booking. Concert season is typically Memorial Day weekend through mid-September.
Prices and policies subject to change.